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The order of presentation of these reports has been changed so that the most recent is shown first, and so on.  From April 2009 onward these minutes will be in .pdf format for ease of printing.

Meeting held on Monday 28th June 2010

Meeting held on Monday 12th April 2010

Meeting held on Monday 4th January 2010

Meeting held on Monday 6th July 2009

Meeting held on Monday 8th June 2009

Report of the Recreation Committee Meeting held on Monday 6th April 2009, at Great Waltham Village Hall.

1. Record of Members present

Chairman: Mr J Bell

Councillors: Mr Huggins, Mr Blaber, Mr Micklem and Mr Steel.

2. Apologies for Absence

Were received from Mrs Dickinson.

3. Declarations of interests (existence and nature) with regard to items on the agenda.

Mr Micklem declared and interest in item 5.

4. Public Participation session with respect to items on the agenda.

There was no members of the public present

5. Allotments.

Mr Micklem declared an interest.

(a) Report of current situation regarding allocations and vacant plots.

The clerk reported that all allotments were allocated apart from 3.5 rods lost to vegetation. There were currently two applicants on the waiting list.

6.  Children's Play Area – Great Waltham – Additional play equipment project.

Mr Bell reported that the extended children’s play area had been fenced by the Community Service workers. Discussion and consultation of the proposals had taken place with the schools and parishioners at the School Summer Fete and the Church Fete.

Three play equipment manufacturers, Wicksteed, SMP and Monster Play Systems had been invited to look at the present area and come up with ideas for a project to provide equipment in line with the current budget (approximately £21K). The proposals included a cone climber, a roundabout and to move the train and possibly add features to the tower. Provided that the project remained within budget then consultations as were felt necessary could be carried out and report back to the July Recreation Committee.

7. Youth Shelter - Update, and do the PC hold an event to officially open?

Mr Bell and Mr Huggins reported that the football afternoon held on Sunday 5th April 2009 and organised by the youth had been a great success, and well attended by youngsters, parents and grandparents. The event had raised £73.30. The grand total raised by the Youth totalled £459.62. £100 was sufficient for Essex Environmental Trust to grant the additional £1000. The balance would be held in a separate account and would be used for another project to be decided upon by the Youth.

It was agreed that a letter would be sent to the thirty-four youths who had attended the first meeting inviting them to a further meeting to select the shelter to be ordered subject to the budget available. The meeting would also decide upon an official opening event for the shelter possibly with some sporting activity taking place at the same time.

A vote of thanks was recorded to Steve Huggins and John Bell who had worked very hard on the projects organised in connection with the Youth fund raising activities.

8. Grass Cutting and Grounds Maintenance - consider agreeing a budget for additional cuts and ground maintenance.

A review of the budget for grasscutting took place. The 2009/10 budget includes £5,200 for contracted grass and hedge cutting. The contract price was £4020 for 15 cuts of recreational areas and 12 cuts of amenity areas. This left a balance of £1,180 for additional cuts. This was felt to be more than adequate.

Consideration was given to two estimates for the further attention required to the reseeded area of Ford End Playing Field.

The estimate from Bradley Faulkner to roll, fertilize and cut the area for the sum of £400 was accepted.

It was noted that the budget for grounds maintenance was £350. It was agreed to use this budget plus £50 from the general reserve to carry out the works which were now urgently required.

The Finance and General Purposes Committee would then be asked to sanction the transfer of £50 from the general reserve for the addition grounds maintenance budget and also be requested to consider a further grounds maintenance budget of £100 for rolling Great Waltham Recreation Ground.

9.  Football at Great Waltham Recreation Ground 2009/10 Season - consider request from Walnut Tree FC to use pitch for their games next season.

The request from the Walnut Tree FC was considered.

It was agreed to write to Ravens FC to seek information on the team’s requirements for the 2009/10 season.

The Parish Council agreed in principle to allow the Walnut Tree FC use the Great Waltham Recreation Ground facilities for the 2009/10 season provided this could be managed and was physically possible given the possibility of a clash of fixtures.

The Walnut Tree FC would be asked to provide further information.

10. Ford End - mini soccer pitch/erection of goals and allowing matches to be played.

Mr Bell reported that the Ford End Playing Field would be ready for football for the 2009/10 season. It was agreed that the mini soccer goals would be sited across the field east to west to make a pitch suitable for 7 a side mini soccer.

The Parish Council reviewed the complaints received when the field was previously used for organised football. The complaints had been regarding car parking and cleaning of boots on the footway outside the gate.

Mr Bell reported that he had spoken unofficially to Barnston FC who had indicated an interest in talking to Great Waltham Parish Council to form a team to play on the field with the possibility of engaging Ford End and Great Waltham children.

It was stated that there would be no additional expenditure by the Parish Council and Barnston FC would be expected to provide any additional facilities required.

It was agreed that an official approach would be made to Barnston FC to talk about the use.

Report of the Recreation Committee Meeting held on Monday 5^th January 2009, at Great Waltham Village Hall.

1. Record of Members present

Chairman: Mr J Bell

Councillors: Mrs Harper, Mr Huggins (from item 6), Mr Blaber, Mr Micklem and Mr Steel.

2. Apologies for Absence

Were received from Mrs Dickinson.

3. Declarations of interests (existence and nature) with regard to items on the agenda.

Mr Micklem declared and interest in item 5.

4. Public Participation session with respect to items on the agenda.

There was no members of the public present

5. Allotments.

Mr Micklem declared an interest.

(a) Report of current situation regarding allocations and vacant plots.

The clerk reported that all allotments were allocated apart from 3.5 rods lost to vegetation. There was  no waiting list.

6. Ground Condition Ford End Playing Field and to consider potential use of Ford End Playing Field in the future

Mr Bell reported that the reseeded and treated areas were looking good, the grass having germinated well. He felt that by early spring the area could be cut and brought back into use. Mr Bell indicated that time effort and money had been spent on the playing field and expressed the opinion that encouragement should be given for more use of the area.

Mr Bell suggested that Barnston Football Club, a well organised and structured club should be asked whether they had a need for an additional playing area for the 2009/10 playing season as their two pitches at Barnston may be overused. Mr Bell stated that a lot of clubs were seeking facilities. It was suggested that for the long term a local village club should be encouraged but there were many matters to be considered in starting up a football club. If the ground were used this would allow some revenue to be obtained to offset the costs of the field.

Discussion took place and it was suggested that the use of Ford End Field by Barnston FC for a charge may not be attractive if they could use their own facilities without charge. It was suggested that the field should be given a year at least to settle down. Mention was made of complaints received from neighbours when the ground was used for Junior Football some four/five years ago regarding language and mud on the footways and road. It was further pointed out that the Ford End representative on the Recreation Committee was not in attendance and should be given the opportunity to provide input to the discussion. The question was raised – was it desirable to have football played on all recreation grounds.

It was generally felt that use of the area should be encouraged for sporting activity.

It was agreed that the matter should be taken forward to the April meeting of the Recreation Committee to allow for the Ford End representative’s input and to obtain advice from the grounds maintenance contractor regarding the use of the ground.

7. Changing rooms - Health and Safety Matters

The clerk reported that Mr Gary Hunt had offered to carry out a Health and Safety and Fire Risks inspection of the Changing Rooms. Mr Hunt was experienced in these matters. A meeting had been arranged for 9^th January 2009.

The clerk had contacted M and G Fire Protection (Essex) Limited and had been advised that the firm could carry out a Fire Risk Assessment but this would probably be expensive and was something that could be done by the owner of the premises. Reference had been made to information on M and G’s website www.mgfire.co.uk which linked to Government advice.

In general terms, having looked at the information available, the clerk recommended the following actions:

Name the hierarchy of responsibility for the changing rooms – suggest as follows:

Clerk

Changing Room Caretaker

Hirer/User

Prepare a notice for the board in the hallway reading. ‘On detecting a fire: 1. All persons are requested to immediately clear the building. 2. Call Fire Brigade by dialling 999 3.Clear car park of cars to provide access for the fire brigade 4. Do not attempt to tackle fire.

Install four smoke alarms in positions in hallway, kitchen, and the two toilets.

Install two fire extinguishers in the hallway – one a CO2 extinguisher for electrical fires and the other a foam extinguisher for use on other materials.

The clerk to carry out an inspection using the Safety Inspection Sheet at six monthly intervals.

The cost of the extinguishers was estimated to be in the region of 2 x£65 plus VAT. The cost of an annual check for the extinguishers would be £24 plus VAT. Four smoke alarms would probably cost 4 x £10 maximum.

It is estimated that the total cost of project would be £200 start up costs plus ongoing costs of say £50 per year.

It was suggested that a notice should be displayed indicating that the improper use of extinguishers would attract a charge.

It was further stated that an agreement should be prepared for the ad-hoc hire of the premises which would include a clause regarding the misuse of extinguisher. A similar clause would be added to the football club agreement.

The proposals were acceptable to the Committee subject to any other issues raised at the meeting with Gary Hunt on 9^th January 2009

8. Youth Shelter Project

Mr Bell reported that a meeting had been arranged with Monster Play Systems on 6^th January 2009 and updated information was being obtained from Park Leisure.

The clerk would chase the Police regarding their contribution of funding towards the project which was awaiting confirmation. The remainder of the funding was now in place.

A date would be made to meet the local youth at Great Waltham School. A draft leaflet was available at the meeting and comments were made upon it. The leaflet would be finalised by Mr Huggins, Mr Bell and the Clerk. Mr Bell undertook to speak to Chelmer Valley High School regarding distribution of the leaflet.

9. Children’s Play Area Project – Great Waltham Recreation Ground.

Mr Bell reported that the funding was in place for this project being £15,000 from the Community Initiatives Fund (Youth) and £6,000 from the Parish Council reserve.

It was agreed that as a first step arrangements would be made to move the fence at the western end of the children’s play area to allow a larger area. Mr Bell would arrange for the Community Service workers to undertake the work to construct a new fence-line and to remove the old fence from the site. An estimate would be obtained for the fencing materials.

The new area would then indicate to playground equipment contractors the area which they had to work with.

10. Renewal of Grass Cutting and Hedge Maintenance Contract – present contract expires 31^st March 2009.

Mr Bell reported that the current contract expired on 31^st March 2009. Mr Bell and the clerk had been working on a specification to be sent to prospective contractors. The major changes were that the contract would now be let for a two year period and that the specification would be for a cutting length of grass rather than a number of cuts per annum. It was agreed that the specification should mention the maximum number of cuts being 15 for recreational areas and 12 for amenity areas. The specification would call for total prices for year one and year two and additionally seek prices for grass-cutting at each area in case additional cuts were required.

The clerk would finalise the specification and following agreement by Mr Bell and Mr Micklem issue the document to grounds maintenance contractors. 

Report of the Recreation Committee Meeting held on Monday 22nd September 2008 , at Great Waltham Village Hall.

1. Record of Members present

Chairman: Mr J Bell

Councillors: Mrs Dickinson, Mr Huggins, Mr Blaber, Mr Micklem and Mr Steel.

2. Apologies for Absence

There were none.

3. Declarations of interests (existence and nature) with regard to items on the agenda.

Mr Micklem declared and interest in items 5(a), 12(a) and 12 (b).

4. Public Participation session with respect to items on the agenda.

There was no members of the public present

5. Allotments.

Mr Micklem declared an interest.

(a) Report of current situation regarding allocations and vacant plots.

The clerk reported that all allotments were allocated apart from 3.5 rods lost to vegetation – it was hoped that some clearance works could be undertaken over the winter months. There was one person on the waiting list. It was agreed that letters should be sent to allotment holders whose plots remained uncultivated asking them to return them to a tidy and workmanlike state.

6. Storage space for Handyman’s tools/trailer/Parish Council property

The clerk reported that an application for a certificate of lawfulness to site a container at Ford End Playing Field was scheduled for determination by CBC before 31st October 2008 .

The clerk outlined a programme to install the container once the approval had been received as follows;

Mr Micklem to cut back vegetation on bank and remove soil to make space for the container. Soil to be transported partly to the small garden area in Banbury Square and partly to Great Waltham Recreation Ground for goalmouth repairs.

Container would be ordered.

Round stakes to be obtained to roll container into position.

Delivery of container to car park sited on round stakes temporarily.

Container to be painted by Community Service workers.

Container moved into permanent position.

Container lined out by Community Service workers.

It was noted that the Community Service worker would require toilet facilities.

7. Ground Condition Ford End Playing Field.

Mr Bell reported that four quotations had been sought for works to treat two thirds of Ford End Playing Field with weedkiller and to prepare and reseed with sports recreation grass seed and apply fertilizer. Two quotations had been obtained. It was agreed to accept the lower quotation of £1,900 plus VAT. The firm chosen stated that the work was best carried out before mid October.

The works had not been included in the 2008/9 budget, although it was possible that a small contribution could be left from the budget for maintenance of playing fields.

The Committee recommended that the work proceed subject to sufficient funds being available. The agreement of the Chairman of the Finance and General Purposes Committee would be sought to call a special meeting of the Finance and General Purposes Committee on 6th October 2008 to discuss funding for this item only and if sufficient funds were available to permit an order to be placed for the work to be carried out before mid October.

Mr Bell reported that the Mini Soccer Goals had been delivered but would not be erected if the works were to be carried out.

8. Changing rooms - Health and Safety Matters

The clerk reported that the Health and Safety report regarding the asbestos within the changing rooms had been received. The report did not indicate any areas giving cause for concern.

The inspector had agreed to provide reports on Fire risks and general Health and Safety issues but this had not been included in the report.

It was agreed that the clerk should continue to chase the inspector for the further information. Meanwhile payment of the invoice received would be witheld.

9. To Review and adopt ROSPA Play Area Safety Inspection Report and to approve action to be taken.

ROSPA had inspected the recreation areas in mid May. Mr Bell had perused the report and had summarised the items requiring attention.

See Saw – Ford End – retighten loose bolts at mechanism – to be dealt with by SMP.

Train – Great Waltham – the rotten part of the floor had been covered. The train was becoming unstable but was not considered to pose any serious risk. The train would possibly be moved to a new location when new play equipment was obtained. The situation would be monitored.

Toddlers Swing – Great Waltham – worn chains to be replaced by SMP

Tower, Great Waltham – broken slats had been replaced.

Mini Soccer goals – the goalmouths would be made up with topsoil (from Ford End) and re-seeded when weather permitted.

Swings, Howe Street – a device for preventing birds roosting on the crossbar would be investigated further. ROSPA would be asked for an opinion on the use of chicken wire.

Goal, Howe Street – retighten all fixings. This had been tried several times previously without success. The goalposts were felt not to have a serious defect.

Swing Seat at Great Waltham – seat insert split – agreed that this should be replaced by SMP.

10. To consider estimates for fencing at Ford End Playing Field.

Quotations for the provision of 6ft high chain link fencing on the unfenced length of neighbouring garden at Ford End Playing Field were considered. Four contractors had been invited to quote and quotations were available from two sources one of which was for supply and fix and another for materials only. It was agreed to recommend that the lowest quote for supply and fix be used for estimate purposes the total cost being £1110.

It was agreed to ask the Finance and General Purposes Committee meeting on 27th October 2008 to approve a budget for this sum in the 2008/9 financial year if possible or to include a sum in the 2009/10 year for this purpose.

11. Youth Shelter and Children’s Play Area – Display of photographs of youth shelters and update on projects.

The clerk presented photographs of the Youth Shelters visited by three councillors recently and those councillors gave accounts of the features of each of the shelters. The clerk reported that an application to the Essex Environmental Trust was nearing completion. The application was based on participation in the project by the youngsters who would benefit from it by partial fundraising and works connected with the preparation of a base.

Information was also provided on the application for funding towards the children’s play equipment which had been made to the Community Initiatives Fund (Youth) for £15,000. The application would be determined in November 2008.

12. To Consider projects for which funding is necessary so provision can be made in precept for year 2009/10

Mr Micklem declared an interest.

(a) Hedge cutting – Bury Lane allotments and Recreation Ground – Great Waltham. – the clerk indicated that this had now become an annual event and would be automatically included.

(b) Footpath from Recreation Ground car park to Children’s Play area. – It was agreed that a costing be obtained for ‘Netlon Turfguard’ or similar material to be installed over approximately 70 metres for further discussion and consideration.

13. Howe Street Playing Field – treatment with weed killer and feed

A quotation to treat Howe Street Playing Field with weedkiller and fertilizer was considered. The cost was £150.

The Committee recommend that the work be authorised and carried out using the budget provided for maintenance of playing fields.

Report of the Recreation Committee Meeting held on Monday 30^th June 2008 , at Great Waltham Village Hall.

1. Record of Members present

Chairman: Mr J Bell

Councillors: Mr Huggins, Mr Blaber and Mr Steel.

2. Apologies for Absence

Were received from Mrs Dickinson, Mrs Harper and Mr Micklem.

3. Declarations of interests (existence and nature) with regard to items on the agenda.

There were no declarations of interest.

4. Public Participation session with respect to items on the agenda.

Mr Kevin Seaman representing Ravens Football Club (Items 6-9 on the Agenda)

5. Considerartion of Changing Room Accounts year 2007/08 season.

The accounts were presented, discussed and agreed

6.To review the use of Great Waltham Recreation Ground by the Ravens FC during the 2007/08 season.

The Chairman sought the comments of committee members present. There were no issues raised or reported. The Chairman was not aware of any complaints having been raised by parishioners during the season.

Mr K.Seaman (Ravens FC) stated, the pitch had stayed in good condition throughout the season, possibly the best they had known. As a consequence they were able to play more matches than previous years (a total of 32 were played) They had exercised care in using the pitch when in a wet condition by cancelling matches and the pitch had benefited from such action. The Chairman thanked Mr Seaman for his comments and for Ravens for using their discretion in the use of the pitch.

7. To consider the use of Great Waltham Recreation ground by the Ravens during the season 2008/09.

Mr Seaman stated that it was the wish of Ravens FC to continue to use the pitch and for the first eleven and reserves to play their home matches there, the same as last season. The Chairman reported that the recreation ground had been treated with a selected herbicide and fertiliser to control the weed growth and to improve the condition of the grass and playing surface.

Mr Seaman also reported that it was the wish and intention of Ravens FC to roll the pitch at some stage.

It was agreed that, as the present arrangement was beneficial to both the parish council and to Ravens FC and that no issues has been raised or reported by either party, the present arrangement with Ravens FC should be allowed to continue, subject to review of the rent to be charged.

8 Review of the Rent to be charged for use of the facilities during the season 2008/09.

At this point Mr Seaman left the meeting whilst the level of rent was discussed

The Chairman reported that he had contacted Chelmsford Borough Council to establish the level of their charges for the forthcoming season. The cost had increased to £49.13 to hire a senior pitch on a Saturday and to £24.70 for a junior pitch. (Sunday charges were £54.59 and £27.45 respectively.).

The Chairman also reported that the parish council had not increased it’s present charges of £36 and £18 for at least three years, and in view of the increased costs it had incurred and was likely to incur in the forthcoming season, it should now raise the level of rent, at the same time recognising it’s excellent relationship with the Ravens FC. A discussion took place and it was agreed that the rent to be charged for the forthcoming season should be increased to £40 and £20 respectively.

Mr Seaman was called back to the meeting and informed of the new rent per match and indicated that this was acceptable to Ravens. The Chairman stated that the clerk to the council would write formerly to Ravens FC to confirm and to offer a new agreement for the forthcoming season.

9. Any other matters raised by football clubs.

There were no other matters raised and at this point Mr Seaman left the meeting.

10 Allotments

(a)Report of current situation regarding allocation and vacant plots

The report the clerk had prepared and issued with the agenda showing the present position was considered and after discussion was accepted.

The Chairman reported that a verbal complaint had been received from a Bury Lane allotment holder concerning a plot that had been let but not cultivated. The weed growth is apparently spreading to adjoining allotments. It was agreed that the clerk should approach the allotment holder to inquire as to reason for non cultivation and if the allotment holder still wished to rent the allotment or not. Apparently there is a present allotment holder who is willing to rent this additional plot as well.

(b) To consider the terms of new agreement for the Brookmead and Bury Lane allotment areas.

The Chairman read out the letter received from Mr Alexander Micklem, the owner of the allotments, enclosing a draft proposal for a new Allotment Agreement to take effect from the 29^th September 2008 when the existing lease ends.

The new proposed lease is based on the last agreement with two amendments. Firstly to reduce the term of the lease from 3 years to 2 and to increase from £300 to £330 per annum. The proposed amendments were discussed and it was agreed to accept the amendments. 

11. Storage space for Handyman’s tools/trailer/parish council property.

The clerk had prepared a report summarising the present position, which was issued with the meeting agenda. The report provided details of the Background to the project, Comparison of Garage Unit against Storage Container, Proposed Siting, Planning Permission, Use of Community Service Workers and Recommendation.

After a discussion on the content of the report it was agreed to accept the clerk’s recommendation for proceeding with this project subject to the following amendments

(a) the clerk re-verifies the cost of the purchase price of a steel container in light of the current metal prices. Mr Huggins commented that prices for steel containers could well have increased since the original inquiry was made.

(b)Mr Bell advised that the work detailed to be carried out by community service was subject to a risk assessment which they had yet to complete and had not been agreed at this point of time. He had tried on a number of occasions to make contact by telephone and email to arrange a meeting but had not been successful to date and would continue with his efforts.

12. Ground condition Ford End Playing Field

The Chairman reported that although he and the clerk had met on site with a representative Pinnacle on Tuesday 27^th May no report had been received to date. As a consequence any discussion of this item was deferred.

13. Additional Play Equipment – Great Waltham Recreation Ground.

Following the adoption of the report of the Recreation committee meeting held on the 2^nd June 2008 at the council meeting on the 16^th June, Mr Huggins proposed the council should have a stand at the Great Waltham School Fayre on Saturday 5^th July as this was an opportunity of canvassing the views and comments of both children and parents that attended.

Mr Huggins further proposed the council should do the same at the exhibition of school work on Thursday evening 10^th July as again parents would be attending the school. The pre-school were also to be contacted to gain their views

These proposals were accepted and Mr Huggins and Mr Bell agreed to undertake and make the necessary arrangements.

The Chairman again confirmed that the deadline for the grant application was noon the 30^th July but before any such application could be made the full council had to consider and approve the proposals including the likely cost of the projects.

Mr Huggins was concerned that the project(s) would be restricted by the limit of the current budgets of £5,000 for ‘youngsters equipment’ and £10,000 for play equipment as both amounts were inclusive of the match funded grant if application was successful.

Indications were that the youth shelter alone could exceed £5,000 to supply and install and a single item of play equipment for the older children in excess of £10,000.

The Chairman expressed the urgency to make decisions because of the deadlines. After some considerable discussion it was agreed that we should proceed with both projects, namely the youth shelter and additional play equipment, to obtain written and confirmed quotations to form basis of grant application. A presentation should then be made to the full council meeting on the 21^st July for their consideration and how to fund such projects and over what period of time.

The grant application is not due to be considered before the 3^rd November 2008 and any additional funding necessary to undertake the project(s) could be included in the precept for the next financial year 2009/10 as unlikely project(s) would be completed until after April 2009. The council had to March 2010 to spend any grant funding received through the CIF scheme .

14. Changing Rooms – Health and Safety Matters

In the absence of the clerk and the Chairman’s understanding that whilst the survey had taken place the report had not been receive, any discussion on this item was deferred.

15. To give consideration to a quotation for hedge cutting at Great Waltham Recreation ground between car park and Duffries House.

Bury Lane/Barrack Lane Allotment Hedge.

A quotation had been received from Mr J Warn as follows

to cut Great Waltham Recreation Ground Hedge  £50.

ii          to cut Bury Lane/Barrack Lane Allotment Hedge top and outside plus high hedge opposite elder Tree cottage. £160.

After a short discussion considering the other options such as the handyman, community service

workers and Pinnacle to the work, it was agreed to accept the quotations from Mr Warn.

16. Programme for Summer Holiday Activities Scheme.

Details of the Activities proposed had been enclosed with the agenda. It was agreed to accept the proposed programme. It was felt more publicity should be given to the events the preceding week by displaying A3 notices at both entrances to the recreation ground because of the delay from when the school term ends and inclusion in the school newsletter and in addition to the customary notices being displayed on the council notice boards.

Report of the Recreation Committee Meeting held on Monday 2^nd June 2008 , at Great Waltham Village Hall.

1. Election of Chairman

Mr Bell was elected as Chairman

2. Record of Members present

Chairman: Mr J Bell

Councillors: Mrs Dickinson, Mrs Harper, Mr Micklem, Mr Huggins, Mr Blaber and Mr Steel.

3. Apologies for Absence

There were none.

4. Declarations of interests (existence and nature) with regard to items on the agenda.

Mr Micklem declared an interest in item 6.

5. Public Participation session with respect to items on the agenda.

There was no public participation.

6. Additional Play Equipment - GW Recreation Ground and hard surface footpath/cycle track.

Mr Bell initiated the discussion by referring to Minute 9 of the Recreation Committee meeting held on 21^st April 2008 .

Mr Micklem reported that he had visited the two residents who would be most effected by the extension of the western end of the children’s play area.

All members then had an opportunity to put their point of view.

Following the discussion it was agreed:

1.In view that the fence at the west end of the children’s play area was becoming dilapidated and required replacement that it be removed and that the new fence would be angled back away from the adjacent properties to allow additional space for play equipment.

2. The train which was also becoming dilapidated would be removed. The safety surface upon which the train stood would remain in place and would be used within the scheme for new equipment

3. That a youth shelter be considered as part of the scheme – to be sited somewhere in the region of the corner of the children’s play area making it equidistant from residential propertied to minimise any noise or disturbance.

4. That the recreation committee prepare options of play equipment/youth shelters for consideration by children/youngsters and parishioners and for consultation prior to applying for a grant.

5. That the proposed provision of a footway (estimated to cost £2,300 for a 40metre length 1.2m wide in type 1 material) be left for consideration at a later date. 

Following consideration it was agreed that future recreation committee be held on the following dates Monday 30^th June 2008, Monday 22^nd September 2008 and Monday 5thJanuary 2009.